New York notary stamps, seals, and journals

Required since 2023: log every NY notarial act and keep the book 10 years.

As of January 25, 2023, New York requires every notary — including people who only do traditional in-person work — to keep a journal of all notarial acts (type of ID, among other fields) and retain it for ten years. Electronic notaries also keep the audio-video recording. This bound Professional Notary Records Book meets journal rules in all 50 states. If you only come back every four years for a new Ideal self-inking stamp, you still need this log. The stamp is your statement of authority. The journal is your proof of what actually happened.

• Required record of every NY notarial act since January 25, 2023
• Keep the entries 10 years (DOS can ask for them)
• Numbered pages so sheets cannot vanish quietly
• Meets journal requirements of all 50 states
• Fields for ID type, document, fee, and venue

Allow up to 10 working days.

Raised-seal press for NY documents that still expect an impression.

New York does not require a seal on every notarization, but a handful of instruments still do — protest for non-payment and safe-deposit inventories among them. Other states and foreign consulates often expect one. The License Law permits you to use a seal on everything you notarize, which is what we recommend.

• Customized with your commissioned name and county
• Crisp raised impression, not a rubber stamp
• Drop-shipped; most orders arrive within 7 working days

Allow up to 10 working days. We drop-ship directly from the maker.

Office stamp for a clean statement of authority in black ink.

Every New York notarial certificate needs a statement of authority under your original signature — name, “Notary Public, State of New York,” county, and commission expiration. Handwriting it invites errors. An Ideal self-inking desk stamp keeps that block identical on every in-person page. Commission lasts four years; order a fresh die when the date changes. Add the journal — the 2023 record law is separate from the stamp.

• Self-inking, black impression
• Sized for a desk — not a pocket clip
• We set the die from your commission details after you order

Allow up to 10 working days. We drop-ship directly from the maker.

Travel stamp for mobile work, closings, and hospital calls.

If you notarize away from a desk, an Ideal pocket self-inker is the difference between a legible statement of authority and a rushed scrawl. Black ink under your original signature on traditional in-person documents. Commission lasts four years — when you reorder the stamp, check that you are also logging every act in the journal. New York has required that since 2023.

• Self-inking pocket body
• Black ink, recappable
• Customized with your NY commission block

Allow up to 10 working days. We drop-ship directly from the maker.

Hang the commission where a client can read it — an office, a lobby, or a desk at home.

Coworkers, a manager, and the person across the desk can see you are commissioned without asking. We build this 8 by 11 black frame with the notary name, the county on the commission, the license number, and the expiration date. You type those at checkout. We pack it ourselves and mail it USPS Priority. Shipping and handling is $18. Allow up to 10 working days. This does not go to the stamp maker.

• 8 × 11 black frame for the New York commission
• Name, county, license number, and expiration set from checkout
• We ship it. USPS Priority box, $18 shipping and handling

USPS Priority, $18 shipping and handling. We ship this ourselves. Allow up to 10 working days.

A warmer wood tone for the commission, still sized 8 by 11.

You worked for the license. This brown frame is how a lot of notaries set it apart on an “I earned this” wall at home, or in a room where a black frame would fight the woodwork. It is still 8 by 11. It still carries the notary’s name, assigned county, license number, and the date the commission runs out. Enter those on the order form. We mail it from our shop, not from the stamp company, in a USPS Priority box. The box fee is $18. Plan on as long as 10 working days.

• Brown 8 × 11 frame, separate from the black display
• Room for name, county, license number, and expiration
• Leaves our shop by USPS Priority. $18 shipping and handling

Packed by us. USPS Priority, $18 shipping and handling. Up to 10 working days.

Loose jurat certificates for affidavits that arrive without a notary block.

Plenty of affidavits still show up with a signature line and nothing else. Attach a proper jurat, complete the venue, administer the oath, and stamp your statement of authority. Keep a pad in the bag you take to hospitals and kitchen-table signings.

• Jurat / affidavit certificate pads
• Space for venue, oath language, and your stamp
• Works with your seal on instruments that need both

Allow up to 10 working days.